Booking Space - Charity/Community Groups

Carnival Weekend is a great opportunity for local charities, community groups and clubs to raise funds and their profiles, to the public of the town. Its also a great way to recruit new members and supporters to your cause.

Carnival weekends have attracted up to 15,000 over the two days and many groups have gained new members, raised much needed funds and built new networks with other like-minded individuals and groups.

FREE SPACE RENTAL

First of all, lets make it clear to you that Charities, community groups, sports clubs etc can book space absolutely free of any charges. The only thing you may need to splash out a little cash on is your own stall and/or tent/marquee.

TWO DAYS OF EVENTS

You can book to have space on the park either for either the Saturday or Sunday shows, or both days. You must book 'full' days though. That is, you must be on the park and set-up before 12 noon on each day you have booked and cannot leave before 6pm (unless you have special circumstances). This is a health and safety regulation we have implemented to prevent the movement of vehicles - which could cause accidents.

After you've registered with us for space, using our online form, we will contact you, via your email address, to confirm your booking with us.

HOW MUCH SPACE?

Alexandra Park is a huge park. The reason we need to know is to make sure we can plan if you want something more than the average.

Our general rule is that you should plan for a 6m by 3m space - this is generally adequate for an average stall with a vehicle parked beside it.

SETTING UP YOUR STALL

Sometime nearer the event, about a fortnight before, you will receive a pack from us containing all the details you'll need to know. We have to be fairly strict with our procedures so that we can organise the event safely and with the least amount of congestion etc. For a stsrt you will need to be on the Park by 10am on the morning you have (unless it is Sunday and you have set up your stall on Saturday). This gives you two hours to set-up.

If you do book both days, then dont worry about leaving your stall overnight, we have security on the park - although you should, of course, take your wares with you overnight.

COLLECTIONS

Once you have set up on the park you can start to look forward to people taking an interest in what you have to say or offer, on behalf of your cause. As a rule you are allowed to collect money and hand literature out to the general public within a radius of 10 metres from your base plot. It is for the general public to come to you - not the other way round. We want the public to enjoy our event and not feel they are put upon every where they turn on the park.

AND THATS IT! Just complete the form to the right and let us do the rest. If you have any other queries then write them in the Extra Information box on the form and we'll contact you.

ONLINE BOOKING FORM

Main Contact Name Name of your group Contact E-Mail Address Main Contact Tel Number ------ADDRESS------ Street Town Post Code MORE INFO ABOUT ----YOUR GROUP---- We need to know a bit about what you require at Carnival Weekend. Stall Marquee Both Carnival Weekend is August 7th and 8th 2010. Please tell us how long you wish to book for.. Sat Sun Both Days What type of group are you? Tick all that apply... Community Charity Sports Club Other EXTRA INFORMATION Please tell us in this section if there are any special arrangements you need or if you have other queries not covered on this form.